Get industry leading matching in 3 easy steps

Upload your data and tell matchIT whether you want your matching job to match within one file or across two.
Check matchIT’s analysis of your data and answer a couple of simple questions about the matching you want to do.
Start your job and depending on how many records you uploaded to the queue, download your results in no time at all – a million records can take as little as 5 minutes!

"61% of marketers struggle with duplicate records"

- Royal Mail Research [2017]

So how does matchIT On Demand make matching so simple?

Conventional wisdom is that matching and deduplication is more of an art than a science: good results are more dependent on the skill and experience of the user than the tools that they use.

matchIT On Demand will prove to you in minutes that effective matching is a science and even a user who hasn’t run any matching before can get the best results!

Where other Matching Platforms Fail

Most conventional matching software is not designed for contact data but for generic data such as product names/codes, so it allows for keying and reading errors, and mishearing of individual letters – but not phonetic (sounds like) equivalence such as Naughton and Norton or typical inconsistencies in data supply and entry.

Some solutions do allow for obvious inconsistencies – Tony or Anthony, Ltd. or Limited etc. but the example below shows the kinds of error and inconsistency that they can’t handle.


Fundamentally, conventional matching solutions require “analytics-ready” data: restructured then standardised using Royal Mail and other reference datasets. Typically, they rely on extended match keys which must be largely the same to find matches.

This approach is prone to missing matches and delivering “false positives” – records that are incorrectly identified as matches. Unlike product codes, order numbers etc., contact names and addresses often have several acceptable forms so that standardisation to a single form is not always possible or desirable. What’s more, most people have more than one phone number and many have multiple email addresses, with different numbers/emails being used for differing purposes.

This is why solutions that need standardised data and rely on extended match keys miss a lot of good matches.


How to Enjoy Next-Level Matching with matchIT On Demand

Once you’ve selected your file for upload, matchIT checks to see if it has understood the layout correctly:

In the example above some of the data is in the wrong fields, but matchIT understands the data and goes by the most common type of data in each column – and will automatically move data into the correct fields as required as part of the matching, using a copy of your data.
Once you have checked the data has been understood, set the level(s) you want to match at such as person, family, address or company, and how tight you want the matching i.e. how much tolerance do you want to allow for differences in the details for the records to be treated as matches?
Competitors will only match at one level at a time, leaving you to spend time rerunning jobs if you want to look for (say) duplicate contacts as well as duplicate companies. matchIT On Demand enables you to select multiple levels of matching in the same job!
It’s ahead of the rest… by a big margin.
matchIT does not rely on extended match keys. Instead, matchIT compares all the records worth closer inspection, giving each pair of records a match score: the higher the score, the greater the similarity. All matches scoring above a threshold (higher for tight matching, lower for loose matching) are reported.
matchIT was designed to utilise all the information held about the person or organisation: this includes obvious contact data such as phone number and email address, which it includes in the matching automatically.
Above all, matchIT was designed to grade matches effectively so that you can confidently accept the vast majority of matches, leaving very few in a grey area. You can then elect to review these matches manually, ring fence them for later review, or simply accept or reject all in the grey area, depending on the use case – for example:

Use Case 1:
Notification of an interest rate change

Set match threshold to tight matching

Use Case 2:
Mailshot to a bought-in list

Loose matching ensures the offer is not sent to existing customers

Use Case 3:
Create an accurate Single Customer View

Minimise Manual Review of the grey area which can be done as a background task after a tight matches have been linked


Other tools either don't grade matches at all, or the grading is so crude it allows the most obvious matches to be handled automatically – leaving you to choose between reviewing every match and deciding whether to accept or reject it, or simply to go with just the obvious matches.

This often means letting a very large proportion of the matches go uncorrected or undetected.

And when you’re all done, download the results…

As an example, when you’re all done matching – you can get a file with a match reference appended to each record – sets of matches have the same reference whereas unique records will have a unique reference.
After finding all the pairs of records that get a high enough match score to be reported, matchIT On Demand has grouped records together in matching sets – so it brings together the 1st and 3rd records (which matched on email address and company name acronym) with the other records in the set (which matched on name and address and/or phone number). matchIT selects one record in each matching set as the “Master” record, which is the record it keeps if you want a deduped file output – typically this is the most complete record.

Read enough? Why not try it for yourself with a free trial account.

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